Airedale General Hospital manages RAAC risk with geospatial system from Esri UK

• Innovative use of GIS helps hospital remain safe
• Makes process of inspecting 20,000 concrete planks 50% more efficient

Airedale General Hospital has gone live with a new geospatial system to help manage its RAAC (reinforced autoclaved aerated concrete) monitoring and repairs programme. Using GIS software from Esri UK, the system replaces paper-based processes with digital workflows to improve the accuracy and efficiency of RAAC inspections.

The software reveals where the highest risk areas are in real-time, which informs the mitigation works, including temporary propping, steel reinforcements and fixing roof leaks, to maintain the safe operation of the hospital. Developed by Esri UK partner BIS Consult, using Esri’s ArcGIS system, the solution has introduced 50% efficiency savings in the RAAC surveying process, which involves a team of eight inspecting 20,000 RAAC planks across 52 departments.

Airedale General Hospital has one of the highest quantities of RAAC panels in the NHS, with 83% of the hospital’s floors, walls and ceilings made of the material. Built in the late 1960s, the hospital near Keighley, West Yorkshire first discovered its RAAC problem five years ago and is due to be rebuilt by 2030 as part of the government’s New Hospital Programme.

Previously, the RAAC inspection process relied on hand-written surveys to record defects, including cracks, movement or moisture, which were then transferred into Excel. Photos were uploaded manually and separate paper floor plans updated to show the changes to risk across each ward. In 2023, the hospital identified the need for a more sophisticated method to help perform complex calculations for tracking defects and monitoring how different sections of planks were deteriorating at different rates.

Richard Burgin, Estates Project Manager, Airedale General Hospital explained: “The existing manual survey process was not capable of dealing with the sheer volume of work. It became obvious the hospital needed a single, joined-up view of RAAC risk to generate the inspection frequencies and the ongoing programme of remediation works. The Esri GIS has given us a more robust and resilient process, with a reduced risk of human error that instantly shows different levels of risk so we know where to focus. RAAC has a major operational impact, sometimes disturbing clinical and operational functions so surveys and mitigation work needs to be accurate and fast and the system underpins that.”

Inspection data is now collected on iPads using custom forms, which helps dictate the risk rating of each plank. Planks are surveyed either monthly, 3-monthly, 6-monthly or yearly, depending on their rating, in line with current guidance. Dramatically reducing the time needed to record, analyse and report on defect data, the surveying process has become 50% more efficient. The output helps instruct the survey team which wards they need to survey and which planks are due for inspection.

Powerful tool

Improved insights are now generated faster than before, as the GIS can run different spatial analysis and scenarios, including tracking monthly changes in residual risk and providing detailed information relating to each specific concrete plank. Patterns of deterioration can be clearly seen and investigated on an estate map, overlaid with drone imagery, which helps all stakeholders understand the problem more easily. Factors which impact on RAAC, such as the location of utilities and services, the orientation of a building and prevailing weather can all be better assessed using this method.

The digital workflow also provides Airedale with a solid audit trail which helps with compliance and reporting, which is directly linked to the government funding it receives to manage RAAC.

Richard Burgin continued: “The GIS is a powerful tool which helps manage the sheer volume of work, provides a single source of truth on RAAC risk and helps prioritise where repairs and interventions should focus to keep the hospital running safely. The digital approach increases the accuracy of the data and makes it more shareable, improving the ability to communicate the scale and complexity of the problem, with both internal and external stakeholders.”

Mike Atherton, Managing Director of AGH Solutions Ltd, commented: “The new geospatial system plays a significant role in helping us to take every step possible to maintain a safe environment to provide high quality health services for our community. By helping to pinpoint priority locations it not only helps focus resources to deal with the immediate issue but also assists in planning the ongoing operation of the hospital and minimising disruption.”

Future plans

Future plans at Airedale General Hospital include the creation of dashboards to further enhance how RAAC data is reported and consumed, allowing hospital staff to self-serve and generate their own statistics using different parameters. KPIs will be available on the dashboards to further aid the management of the problem from an operational and financial perspective.

Paul Clarke, Head of Government, Esri UK said: “BIS Consult has worked with Airedale hospital to create what we believe is the first geospatial system to manage the risk from RAAC. Defining the risk is a significant challenge across the public sector, including hospitals, schools and other public buildings. Interest in the approach has been high as mapping the indoors helps organisations to understand the problem in a cost-effective, accurate and efficient way and then prioritise mitigation works. It helps keep buildings safe, open and delivering services to the public.”

"Using dashboards to visualise the data makes it easy to share new insights with key stakeholders, from board directors to contractors. People have been using maps in the outdoor world for centuries but indoor mapping is relatively new. Moving indoors with mapping opens up many new benefits to help manage assets, from RAAC to asbestos.”

Airedale General Hospital will be talking about its advancement of RAAC management in a webinar on Wednesday 22 May. Heathrow’s property team will also be discussing how using GIS is helping to manage 1.4 million square feet of commercial space. Registration details can be found here: https://register.gotowebinar.com/register/4176014869502080344?source=pr

About Airedale NHS Foundation Trust

Airedale NHS Foundation Trust provides services from its main hospital site, Airedale General Hospital near Keighley, as well as other locations across the community: Skipton General Hospital, Castleberg Hospital near Settle and Ilkley Coronation Hospital.

Airedale General Hospital provides acute care, district general hospital services for adults and children, and community care services into people’s homes. Their catchment population stretches as far as the Yorkshire Dales and the National Park in North Yorkshire, reaching areas of North Bradford and Guiseley in West Yorkshire and extending into Pendle in the East of Lancashire.

The Trust is part of West Yorkshire Health and Care Partnership, the critical care network and neonatal networks, and works in collaboration with hospitals in West Yorkshire as well as East Lancashire.

Website: https://www.airedale-trust.nhs.uk/about-us/securing-the-future-of-airedale/

About BIS Consult – an Esri UK partner

BIS Consult are Digital Twin and Smart Estate consultants, with a wealth of experience in delivering digital transformation for Estates organisations in the UK public sector. In partnership with Esri UK, they provide a combination of consultancy services and information management solutions, which can be rapidly deployed and integrated with legacy systems infrastructure, to maximise benefits while reducing the cost and risk of major IT transformation.​​

Website: https://bisconsult.co.uk